Decisions and Approvals, Stakeholders and / or Sponsor

The Decisions and Approvals activity involves the stakeholders to ensure that the project will achieve the stated business benefits.

The Stakeholder Management Team (SMT) represents the interests of the users, suppliers and the business on behalf of corporate or program management.

The SMT needs senior management participation and is designed to use their time effectively.  The principle of 'Management by Exception' is used to involve the SMT only when decisions or actions are necessary.

The SMT may decide to prematurely close the project or approve the Next Phase Plan.

End of Initiating a Project

• Project Logged and Project Number Assigned
• Project Startup notification issued
• Authorization to Proceed

End of Initiation Phase

• Approved Project Plan (Performance Management Baseline)
• Authorization to Proceed
• Project Tolerances in Project Charter
• (Also includes End of Current Phase)

End of Current Phase

• Authorization to Proceed
• Phase Tolerances set
• Performance Information Issued according to the Communication Plan.

On Project Exception

• Exception Plan Request Issued (if required)
• Premature Close Issued (if required)
• Ad hoc Approvals

End of Last Phase

• Project Closure Notification Issued
• Follow-on Action Recommendations Approved
• Post Project Review Plan Approved
• Lessons Learned report Approved
• End Project Report Approved
• Project Log updated with Closed date

• Template Links
•  

• PMBK_FRM009 - Request to Proceed
• PMGT_FRM013 - Project Log

• Other links
•  

A Guide to the Project Management Body of Knowledge

• 2.2 Project Stakeholders
• 9.1 Organizational Planning