Prepare for and Conduct Meetings, Meeting Chairperson

Effective meetings are critical to the communication and decision making processes used within this organisation.  This activity ensures that the value of meetings are achieved.  The key steps for the meeting are:

For Preparation:

• Identify the purpose and objectives for the meeting
• Identify the people that need to attend the meeting
• Identify the agenda (including timing)  and any individuals responsible for agenda items
• Identify the location and time for the meeting.
• Prepare and publish any materials prior to the meeting
• Review the materials prior to the meeting

Conduct the meeting:

• Keep to the time identified in the agenda
• Record any discussion, decisions, and actions

All Reviews need to be planned to ensure that resources are available to carry out the reviews

• Activities identified in the plan
• Time allocated to prepare for the meeting
• Time allocated to participate at the meeting.

• Chairperson Identified
• Activities identified in the appropriate plan
• Agenda (including location and time) agreed and published
• Meeting results published (including actions and decisions)

• Template Links
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• PMGT_FRM012 Meeting Report Form

• Meeting Checklist
• Meeting Guidelines

Effective Meetings

• Reference 1
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