Directing a Project, Project Board

Description

Directing a Project provides the senior management controls for the project and ensures that the project will achieve the stated business benefits.

The project board represents the interests of the users, suppliers and the business on behalf of corporate or programme management. Authorize Initiation may serve as a decision to Bid or no Bid.  In this case, the Initiation Stage Plan is the investment required to win the business, present a proposal and establish a contract.  Authorize the project is the signing of the contract or stopping the work if the opportunity is lost.

The Project Board needs senior management participation and is designed to use their time effectively.  The principle of 'Management by Exception' is used to involve the board only when decisions or actions are necessary.  

The board may decide to prematurely close the project.

Audit Criteria

Authorize Initiation

  • Project Logged and Project Number Assigned
  • Project Startup notification issued
  • Authorisation to Proceed
  • Project Brief and Initiation Stage Plan Approved
  • (In some cases, Authorize Initiation is a Bid / No Bid decision)

Authorize the Project

  • Project Initiation Documentation (PID) and Benefits Review Plan Approved
  • Authorisation to Proceed
  • Project Tolerances in Project Plan Section 2
  • (In some cases, Authorize the Project is complete when the Contract is signed between the customer (client) and the supplier).
  • Premature Closure agreed.

Authorize a Stage or Exception Plan

  • Authorisation to Proceed
  • Stage Tolerances set
  • Progress Information Issued according to the Communication Plan.
  • PID (if updated), End Stage Report, Lessons Report, Follow-on Actions Recommendations (if available), Stage Plan, and Benefits Review Plan Approved.

Give Ad hoc direction

  • Exception Plan Request Issued (if required)
  • Premature Close Issued (if required)
  • Raise Issue (if required).
  • Ad hoc Authorisations

Authorize Project Closure

  • Project Closure Notification Issued
  • Follow-on Action Recommendations Approved
  • Post Project Review Plan Approved
  • Lessons Report Approved
  • Updated Business Case.
  • End Project Report Approved
  • Project Log updated with Closed date

Document Templates

 

Forms

Process Details

 

References

Managing Successful Projects with PRINCE2®

  • Directing a Project Process
  • Plans Theme
  • Progress Theme

Additional Details